Wedding to Do List Guide for Wedding Planners

A to-do list is very important to any event that needs meticulous organization. One of the events that really need full attention is the wedding day. Wedding planners who have years of experience in planning a wedding already know the basic in wedding preparation.

However, those who wish to start on wedding planning business may still need guide to come up with their own wedding to do list to ensure the big day for their clients is well organized.

Once a couple hires a wedding planner, they expect to be provided with expert opinions on wedding matters. Wedding planners should present themselves knowledgeably on the subject.

In order to do that, make sure to prepare the initial wedding to do list before meeting the clients. Discuss the tasks at hand to the clients and provide them copies of wedding to do list so they can also monitor the progress of the wedding preparation.

In order to come up with effective wedding to do list, the wedding planner should break down tasks from the most important down to the least important and to the most urgent down to the least urgent. On a typical wedding to do list, the usual tasks that need early attention are the bookings of wedding services.

A wedding coordinator should prepare list of wedding services and contacts that they can present to clients before discussing the wedding to do list. Provide options on every wedding service they might need, and the cost of each service. This way, when clients list down their choices of wedding service providers, the wedding planner can start booking after making sure the clients already decide on number of guests and the wedding date. It is important to book earlier to secure the service on the desired date of the couple. Learn How To Become A Wedding Planner here.

Wedding To Do List Tips:

Start Booking

It should be booked a year or six months before the wedding day. Some of these may not be applicable to other clients. This wedding to do list can be modified according to the client’s needs.

• Venues for reception and ceremony
• Photographers and Videographer
• Caterer
• Person that will officiate the wedding (Chaplin/Priest)
• Music or band
• Florist
• Wedding Car

Other Wedding Essentials

While on the process of booking for wedding services the wedding planner should also help the clients decide on other wedding aspects. Make sure to provide options as well. This wedding to do list can be modified according to couples’ need.

• Help decide on wedding motif and wedding decorations
• Assists the couple in choosing invitations and places an order
• Assists the bride in choosing bridesmaids’ dresses and best men’s clothes as well as other people in the wedding entourage
• Help bride choose a wedding dress and other bridal accessories
• Help groom with his wedding clothes and accessories
• Help the couple in purchasing wedding bands
• Help decide on wedding cake and baker
• Purchases other wedding essentials for the ceremony

Pre-Wedding Events

The wedding planner is also expected to arrange schedule and organize pre-wedding events. Pre-wedding events are gatherings before the actual wedding. Wedding planner can also assists the client on their honeymoon. This wedding to do list can be mortified according clients’ need.

1. Organize bachelorette party and stag party (if requested by client)
2. Organize rehearsal dinner
3. Assists client to book honeymoon

There are a lot more tasks expected for a wedding planner to perform that are not included on this list. There are useful wedding planner materials that can be downloaded and printed out for wedding planner binder.